video conferencing

5 Best Video Conferencing Software of 2023 (Reviewed & Ranked)

Video conferencing software refers to digital platforms that allow users to communicate with others in different locations through video and audio. It has become increasingly popular in recent years due to the rise of remote work and the need for virtual collaboration.

Video conferencing software enables individuals and teams to conduct virtual meetings, presentations, webinars, and training sessions in real-time, from anywhere in the world. Some popular features of video conferencing software include screen sharing, virtual backgrounds, and chat functions.

With video conferencing software, users can save time and money on travel expenses while still maintaining face-to-face communication and collaboration with colleagues, clients, and partners. In this guide, I ranked and reviewed the 5 best video conferencing software, along with my top 5 choices, so that you can pick the best one for you.

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Best top picks

Do you want to know my current top picks? GoToMeeting and RingCentral are the best video conferencing software. Additionally, learn further about tools for editing videos.

Choosing the right video conference software can make a significant impact on the success of virtual meetings, collaborations, and webinars. With so many options available in the market, it can be challenging to identify the best one that meets your requirements. Here are some factors to consider when selecting the best video conference software:

  1. Features and Functionality: The best video conference software should have a user-friendly interface, support multiple participants, and offer reliable audio and video quality. Other essential features to consider include screen sharing, recording, virtual backgrounds, and chat options. Some video conferencing software also offers unique features like breakout rooms, live captions, and polls that can enhance collaboration and engagement during virtual meetings.
  2. Security and Privacy: With the increase in remote work and virtual meetings, security and privacy are critical concerns. Look for video conferencing software that offers end-to-end encryption, secure login, and password-protected meetings. Additionally, software that complies with data protection regulations like GDPR and CCPA can provide added security for sensitive discussions.
  3. Pricing and Integrations: The pricing of video conference software can vary significantly, and some may offer free plans with limited features. Consider your budget and requirements to select software that meets your needs. Additionally, choose software that integrates with other tools you use, such as project management or messaging software, for seamless collaboration.

In summary, when selecting the best video conference software, consider its features and functionality, security and privacy, and pricing and integrations to ensure it meets your requirements.

What is the Best Video Conferencing Software?

4.5 out of 5

#1: GOTOMEETING

Best Overall video conferencing software

video conferencing

ABOUT GOTOMEETING

GoToMeeting is a web-based tool that enables people to hold online meetings, webinars, and video conferences. It is designed to help businesses and individuals connect with clients, colleagues, and customers from anywhere in the world. GoToMeeting is a user-friendly platform that provides a seamless experience for its users with features like screen sharing, recording, and chat, making it easy to collaborate and communicate effectively.
Features:
GoToMeeting has a variety of features that make it an excellent tool for online meetings. Firstly, the screen-sharing option allows the presenter to share their screen with the attendees, making it easy to demonstrate ideas and concepts. Secondly, the recording feature enables users to record their meetings and save them for later use. Lastly, the chat option allows attendees to communicate with each other and the presenter in real time, providing a way to ask questions and discuss topics.
Ease of use:
GoToMeeting is a user-friendly tool that can be accessed through a web browser or a desktop application. The interface is simple to navigate, and the platform is easy to set up and use. The audio and video quality are excellent, and the platform supports multiple devices and operating systems.
Security:
GoToMeeting takes the security of its users seriously, and it has implemented several security features to ensure that the platform is safe and secure. All meetings are protected with AES-256 bit encryption, which is the industry standard for secure communication. Additionally, users can control who can access the meeting, and they can add a password to the meeting link to restrict access to authorized individuals.

KEY FEATURES

Meeting Management
Schedule, host, record, share, control
Collaboration Tools
Screen sharing, annotation, chat, polls, Q&A
Integration & Accessibility
Outlook & Google Calendar integration, mobile apps, web browser access, single sign-on, remote control
Security & Reliability
256-bit encryption, SOC2 compliance, password protection, 99.9% uptime, disaster recovery
Customization & Analytics
Branding & customization, meeting analytics, attendance tracking, participant reports, productivity tracking

PROS

RELIABLE – GoToMeeting is a reliable platform that ensures minimal disruptions and provides a smooth virtual meeting experience. The software has been optimized to work across various devices and operating systems.
USER-FRIENDLY – The software is easy to use and doesn’t require any special skills or technical knowledge. Users can quickly join meetings with just a click of a button, and the intuitive interface makes it easy to navigate through different features.
SECURE – GoToMeeting provides end-to-end encryption to ensure that all data transmitted during meetings is secure and protected from unauthorized access. The platform also has several security features like password protection, two-factor authentication, and a waiting room to control who can join the meeting.
RECORDING – GoToMeeting allows users to record meetings and save them for future reference. This feature is especially useful for individuals who cannot attend the live meeting or need to review the meeting content later.
CUSTOMIZABLE – The platform is highly customizable, allowing users to tailor the settings and interface to their specific needs. Users can personalize their meeting rooms, set up custom registration forms, and even add their branding to the platform.

CONS

COST – GoToMeeting is not a free platform, and the subscription plans can be quite expensive for small businesses or individuals who only need occasional use.
LIMITED PARTICIPANTS – The number of participants allowed in a meeting depends on the subscription plan. The basic plan only allows for up to 150 participants, which may not be sufficient for larger organizations or events.
INTERNET DEPENDENT – GoToMeeting relies on a stable internet connection, and poor internet speeds can affect the quality of the meeting, causing delays or disruptions.
video conferencing

PRICING

Pricing starts at $12/month

video conferencing

#2: RINGCENTRAL

Best for Global Collaboration

4.4 out of 5

video conferencing

ABOUT RINGCENTRAL

RingCentral is a cloud-based communication platform that offers a range of services to help businesses improve their communication and collaboration. It provides a unified platform for messaging, video conferencing, phone calls, and faxing. RingCentral is an excellent choice for businesses that require a flexible and scalable communication solution.

Features: RingCentral offers a range of features that help businesses stay connected with their clients and employees. Its messaging platform provides instant messaging, team messaging, and file sharing capabilities. Its video conferencing feature allows businesses to conduct virtual meetings, webinars, and training sessions with ease. The phone system feature provides users with a business phone number and a range of call management features, such as call routing, voicemail, and call recording.

Benefits: RingCentral offers several benefits to businesses, such as increased productivity, enhanced collaboration, and improved customer service. Its communication platform allows businesses to work from anywhere, on any device, providing greater flexibility and mobility. It also provides users with a seamless and intuitive user experience, making it easy for businesses to adopt and use its services.

Pricing: RingCentral offers a range of pricing plans to suit different business needs and budgets. Its plans range from basic to advanced, with features such as unlimited calling, toll-free numbers, and advanced analytics. RingCentral also offers a free trial, allowing businesses to test its services before making a commitment.

KEY FEATURES

Cloud-Based Communication Solution – RingCentral is a cloud-based communication solution that allows businesses to connect with their customers and employees using a wide range of communication channels such as voice, video, and messaging.t item
Unified Communication Platform – RingCentral offers a unified communication platform that integrates all communication channels into a single system. This allows businesses to manage their communications more efficiently and effectively.
Advanced Collaboration Tools – RingCentral provides advanced collaboration tools that enable teams to work together seamlessly, regardless of their location. These tools include screen sharing, file sharing, and team messaging.
Scalable and Flexible – RingCentral is a scalable and flexible communication solution that can be customized to meet the unique needs of businesses of all sizes. This means that businesses can start with a basic plan and scale up as their communication needs grow.
Security and Reliability – RingCentral offers a secure and reliable communication solution that is built on a robust infrastructure. The platform is designed to provide high levels of security and reliability, ensuring that businesses can communicate with confidence.

PROS

Efficient communication tool: RingCentral provides a unified platform for all communication needs, making it easier to stay connected with team members.
Scalable solution: RingCentral can scale up or down depending on the business needs, allowing companies to customize their communication solutions.
Collaborative features: The platform offers a variety of collaboration tools, such as screen sharing and team messaging, to enhance productivity and teamwork.
User-friendly interface: RingCentral has an intuitive interface that is easy to navigate, making it simple to use for all team members.
Integration options: RingCentral integrates with other popular business tools such as G Suite, Salesforce, and Microsoft Office, increasing productivity and efficiency.

CONS

Costly subscription plans.
Limited customization options
Inconsistent call quality.
video conferencing

PRICING

video conferencing

#3: ZOHO MEETING

Best for Online Conferencing

4 out of 5

video conferencing

ABOUT ZOHO MEETING

Zoho Meeting is a web-based video conferencing and webinar platform that allows businesses and individuals to host and join virtual meetings from anywhere in the world. It is a powerful tool that enables users to conduct seamless online meetings, webinars, and remote training sessions. With its intuitive interface, Zoho Meeting makes it easy to set up and manage virtual events, allowing participants to join with just a click of a button.

Zoho Meeting offers a range of features designed to enhance the meeting experience, including screen sharing, recording, polling, and live chat. It also provides a range of customization options to personalize the virtual event to meet the specific needs of the participants. Users can create custom registration pages, email invitations, and branded meeting rooms to ensure a seamless and professional experience.

Zoho Meeting is also designed to be secure and reliable, with end-to-end encryption, password protection, and advanced security features to ensure that meetings are protected from unauthorized access and data breaches. With Zoho Meeting, businesses can improve their productivity, reduce travel costs, and reach a global audience without the need for physical meetings.

KEY FEATURES

Video Conferencing: Zoho Meeting allows users to conduct online video meetings, enabling participants to join from anywhere in the world.
Screen Sharing: Users can share their computer screen with other participants during the meeting, making it easy to present and collaborate on content.
Mobile App: With the Zoho Meeting mobile app, users can join and host meetings from their smartphones or tablets, providing flexibility and convenience.
Recording and Playback: Users can record their meetings and access them later for playback, allowing them to review important discussions or share them with others who couldn’t attend.
Webinar Capabilities: Zoho Meeting also offers webinar features, allowing users to host webinars with up to 250 attendees, including the ability to engage with participants through polls, Q&A, and hand-raising.

PROS

Versatile: Multiple features
Easy-to-use: User-friendly interface
Secure: Advanced encryption
Affordable: Low pricing
Customizable: Branding options

CONS

Limited: Few integrations
Bandwidth: High internet usage
Basic: Lacks advanced features

PRICING

video conferencing

#4: BLUEJEANS

Best for Customizations for conferencing events

3.9 out of 5

 video conferencing

ABOUT BLUEJEANS

BlueJeans Video Conferencing is a powerful tool that enables people to connect and collaborate no matter where they are. This cloud-based solution offers a range of features and capabilities that make it easy to conduct virtual meetings, webinars, and online events with ease.
Whether you’re a small business, a large enterprise, or a non-profit organization, BlueJeans Video Conferencing can help you streamline your communication and improve your team’s productivity. In this article, we’ll explore the key features of BlueJeans Video Conferencing and how it can benefit your organization.

Ease of Use One of the key benefits of BlueJeans Video Conferencing is its ease of use. The platform is designed with an intuitive interface that makes it easy to schedule and join meetings, invite participants, and share content. Additionally, the platform is compatible with a range of devices and operating systems, so you can use it on your laptop, tablet, or smartphone.

Advanced Features Another advantage of BlueJeans Video Conferencing is its advanced features. The platform offers a range of tools that enable you to customize your meetings, including screen sharing, virtual backgrounds, and breakout rooms. Additionally, BlueJeans Video Conferencing integrates with other tools and applications, such as Microsoft Teams and Slack, so you can streamline your workflows and increase your productivity.

Security and Reliability Finally, BlueJeans Video Conferencing is a secure and reliable platform that you can trust. The platform uses end-to-end encryption to protect your data and prevent unauthorized access. Additionally, the platform is built on a global network of servers, which ensures fast and reliable connections no matter where you are. With BlueJeans Video Conferencing, you can conduct your meetings with confidence and peace of mind.

KEY FEATURES

High-Quality Video: BluJeans Video Conferencing provides high-quality video streaming with crisp images, ensuring that all participants can clearly see and understand each other during the meeting.
Multi-Device Compatibility: With BluJeans, you can connect and collaborate from any device, including desktops, laptops, tablets, and smartphones, making it easy to join meetings on the go.
Screen Sharing Capability: BluJeans Video Conferencing allows participants to share their screens with others, which is helpful when presenting slideshows, documents, or other materials during meetings.
Easy-to-Use Interface: BluJeans offers an intuitive and user-friendly interface that enables a quick and easy setup of meetings, making it accessible to all levels of users.
Enhanced Security Features: BluJeans Video Conferencing comes with robust security features, such as encryption, password protection, and access controls, to ensure that your meetings are private and secure from unauthorized access or data breaches.

PROS

Easy to use: BlueJeans is an intuitive video conferencing tool that’s easy to use. You don’t need to be tech-savvy to set up or join a meeting. The interface is straightforward, and you can start or join a meeting with just a few clicks.
Great video and audio quality: BlueJeans uses high-quality video and audio technology, which makes for a seamless and enjoyable meeting experience. The video and audio are crystal clear, which means you can have effective and productive meetings.
Screen sharing: Screen sharing is an essential feature in any video conferencing tool. BlueJeans allows you to share your screen with other participants, which is great for presentations, demos, and collaboration.
Recording: BlueJeans allows you to record your meetings, which is useful for those who couldn’t attend the meeting or want to review it later. The recording feature is easy to use, and you can save the recording to your computer or the cloud.
Integration with other tools: BlueJeans integrates with other tools, such as Microsoft Teams, Slack, and Google Calendar. This integration makes it easy to schedule and join meetings, and you can also access BlueJeans from these other tools.

CONS

Pricing: BlueJeans can be expensive compared to other video conferencing tools, especially if you need to host larger meetings or webinars. There are more affordable options available that offer similar features.
Limited mobile app features: The BlueJeans mobile app has limited features compared to the desktop version. For example, you can’t share your screen on the mobile app, which may be a drawback for some users.
Technical issues: Like any technology, BlueJeans may encounter technical issues, such as poor video quality or connection problems. While these issues are rare, they can disrupt a meeting and cause frustration for participants.
video conferencing

PRICING

BlueJeans starts from $12monthly


#5: CLICKMEETING

Overall, ClickMeeting is best for businesses and organizations that need to communicate and collaborate remotely, conduct webinars and online meetings, and deliver training and educational content.

3.7 out of 5

video conferencing

ABOUT CLICKMEETING

ClickMeeting is a cloud-based platform for video conferencing, webinars, and online events. It allows businesses, organizations, and individuals to connect with their audience from anywhere in the world. The platform is user-friendly, and it offers a range of features to make online meetings and events efficient and engaging.
Features ClickMeeting provides a host of features such as screen sharing, recording, live polls, surveys, chat, and whiteboards, to name a few. These features enhance collaboration and enable participants to interact and engage with the presenter.
Customization The platform also offers customization options such as branding, themes, and layouts, allowing businesses to personalize their webinars and online events to suit their brand identity.
Security ClickMeeting prioritizes security, and the platform uses advanced encryption methods to keep data safe and secure. It also offers various security features such as passwords, waiting rooms, and moderator control to ensure that only authorized individuals can access the meeting or event.

In conclusion, ClickMeeting is a reliable and robust platform for video conferencing, webinars, and online events. Its features, customization options, and security features make it a popular choice for businesses and organizations worldwide.

KEY FEATURES

Webinar Platform: ClickMeeting is a comprehensive webinar platform that offers a range of features such as screen sharing, presentation mode, and live chat to help users engage with their audience effectively.
Custom Branding: With ClickMeeting, users can customize their webinars by adding their logo, changing the background colour, and adding custom images, which helps in branding their business and creating a professional look and feel.
Analytics & Reporting: ClickMeeting offers detailed analytics and reporting features that provide insights into the performance of your webinars. You can track attendance, and engagement, and even measure the success of your marketing campaigns.
Multi-Language Support: ClickMeeting is a global platform that offers support for multiple languages, which helps users reach a wider audience and conduct webinars in different regions of the world.
Mobile Accessibility: ClickMeeting is accessible on mobile devices, which allows users to attend webinars and interact with their audience from anywhere, anytime. The platform is available on both iOS and Android devices, making it a versatile option for on-the-go users.

PROS

Versatile and Customizable – ClickMeeting offers a variety of customization options for webinars and video conferences.
User-Friendly Interface – The platform is easy to navigate and use, making it ideal for beginners and non-technical users.
Interactive Features – ClickMeeting includes interactive tools like polls, surveys, and chat rooms that encourage audience engagement.
Multi-Platform Support – The platform works on multiple devices, including desktops, laptops, tablets, and smartphones.
Reliable and Secure – ClickMeeting provides stable and secure video conferencing services with advanced encryption technology.

CONS

Limited Free Plan – ClickMeeting’s free plan is quite limited, with only 25 participants and 5 webinars allowed
No Phone Support – Customer support is available only via email and live chat, with no option for phone support.
Limited Integrations – ClickMeeting doesn’t integrate with as many apps and services as some of its competitors.

PRICING

Pricing starts at $25/monthly

video conferencing

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3: https://blogforall.co.za/the-importance-of-security-in-video-conferencing-software-how-to-keep-your-meetings-safe/

FAQ

What is video conferencing software, and how does it work?

Video conferencing software is a digital tool that allows individuals or groups to communicate in real time via video and audio. It is designed to simulate face-to-face communication, making it ideal for remote communication, remote work, and virtual meetings. The software works by connecting individuals over the internet through a video conferencing platform. Participants can see and hear each other, share screens, and documents, and collaborate in real-time.

What features should I look for in video conferencing software?

When choosing video conferencing software, several features are essential to consider. Firstly, the software should provide clear and stable audio and video quality. The ability to share screens, and virtual backgrounds and record meetings is also important. The software should be user-friendly and easy to navigate, even for people who are not tech-savvy. Other features to consider include security measures, integration with other applications, and mobile compatibility.

What are some popular video conferencing software options?

There are numerous video conferencing software options available in the market. Some popular options include RingCentral, GoToMeeting, Zoom, Microsoft Teams, Skype, Google Meet, and Webex. Zoom is widely known for its simple interface, high-quality audio and video, and collaboration tools. Microsoft Teams is another popular choice, especially for businesses that use Microsoft’s Office suite. Google Meet is integrated into Google Workspace, making it ideal for organizations that use Google’s productivity tools. Webex is also popular, offering advanced security features, screen sharing, and virtual backgrounds.

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