Best 6 Computerized Maintenance Management Systems (CMMS)2023

What Is The Best Computerized Maintenance System

A computerized maintenance management system (CMMS), also known as a computerized maintenance management information system (CMMIS), is any software package that maintains a computer database of information about an organization’s maintenance operations. This information is intended to help maintenance workers do their jobs more effectively (for example, determining which machines require maintenance and which storerooms contain the spare parts they need) and to help management make informed decisions (for example, calculating the cost of machine breakdown repair versus preventive maintenance for each machine, possibly leading to better allocation of resources).

 

CMMS data may also be used to verify regulatory compliance. To properly control the maintenance of a facility, information is required to analyse what is occurring. Manually, this requires a tremendous amount of effort and time. A CMMS also allows for record keeping, to track completed and assigned tasks in a timely and cost-effective manner. In recognition of this, companies have started using CMMS extensively to better control and organize maintenance management. The different steps of implementing a CMMS plan have been described in the diagram.

 

A CMMS offers multiple core maintenance functionalities. It is not limited to manufacturing but expands to facilities, utilities, fleet, hospitals, sports arenas and more where any type of equipment/assets are subject to repair and need maintenance. With improved technology and increasing competition, more and more companies are switching to CMMS vs using manual methods to track and organize information.

The technical meaning of maintenance involves functional checks, servicing, repairing or replacing of necessary devices, equipment, machinery, building infrastructure, and supporting utilities in industrial, business, and residential installations. Over time, this has come to include multiple wordings that describe various cost-effective practices to keep equipment operational; these activities occur either before or after a failure.

What Is Maintenance Management Software?

In order to reduce machine and equipment downtime and extend asset lifespans, maintenance management software generates work orders for maintenance activities (such as proactive maintenance chores and predictive maintenance scheduling). A correctly deployed system will automate maintenance tasks and programs, save maintenance costs, and give your maintenance team access to real-time KPIs and maintenance records.

 

To ensure that production levels are never interrupted and that their profitability is constant and is not jeopardized by equipment failure or downtime, organizations utilize maintenance management software. Utilizing maintenance management systems will extend the life of your equipment, improve worker safety, and boost the dependability of your production facilities.

A well implemented maintenance management solution, often known as a computerized maintenance management system (CMMS software), will keep your company from approaching maintenance in a reactive rather than proactive manner. This is done by keeping track of and managing all of your business’s assets, such as the tools you use every day or the locations where you conduct business (although a facility management software may be used as well).

Features of Maintenance Management Software

Employees can submit maintenance requests through the maintenance request portal, which then sends them to management for approval or denial. ensures that each request is evaluated and given a priority according to its urgency.

Work Orders:

Identify the work that needs to be done and how it should be done by creating a trackable document. assists maintenance managers in ensuring that chores are completed on schedule. includes tools including reporting, calendar management, change orders, and rules-based approval management.

Preventive Maintenance:

Establishes maintenance schedules to lower the risk of production errors, workplace accidents, and asset damage. makes schedules, keeps track of processes, establishes maintenance schedules, distributes responsibilities, and more.

Predictive Maintenance:

identifies trends in equipment performance and employs condition-based monitoring to notify the proper employees of any potential issues..

Equipment and Asset Management:

Keeps track of broad details about the company’s assets (including structures, cars, technology, and more), including how frequently they are used, problems they have, how much they cost to maintain, and their specifics. includes meter readings, floor plan management, photographs, work orders connected to each asset’s warranty, and repair history.

Inventory Management:

keeps track of data on tools and parts used in maintenance and repair operations. Creates alerts to let you know when your stock is getting low so that you can always have the right supplies and equipment on hand for both normal maintenance and emergency repairs.

Types of Maintenance Management Software

There is an analogous maintenance software for each form of maintenance that will be most effective in the given circumstance. These can be divided into categories based on the type of maintenance being carried out, including reactive, preventative, predictive, condition-based, or reliability-centered maintenance. Software alternatives are typically advertised and offered based on your industry or the kind of asset or piece of equipment that might need maintenance:

Fleet Maintenance Management Software:

maximizes your fleet’s cars’ uptime, efficiency, and lifespan. In addition to the more common vehicles like automobiles, trucks, and trailers, assets can also comprise machinery, construction equipment, and maintenance items. The fuel tracking module is a special feature. Fleet Maintenance Pro is a good example of a product.

Property Maintenance Management Software:

carries out the necessary upkeep on the property you own and may someday rent out. Tenants have access to maintenance request portals rather than your company’s staff. may store papers like floorplans and see maintenance operations on a per-unit basis. This includes residences, apartment complexes, lodging facilities, even golf courses. UpKeep, a solution with capabilities for property upkeep, serves as an illustration.

Facility Maintenance Management Software:

 inspects the condition of the equipment housed in buildings, spaces, and other structures. provides facility managers with the ability to perform continuous maintenance and repair, including asset management, contractor sourcing, work orders, payments, and analytics. ServiceChannel is one such item.

Asset Maintenance Management Software:

intended more for extensive use of combinations of unrelated or similar asset kinds. consisting of creating and importing asset hierarchies, tracking asset history, and setting up parts inventory Fiix Software is one such example of a product.

Aircraft and Aviation Maintenance Management Software:

keeps track of aircraft and aviation vehicle maintenance, repair, and operations. also known as software for aviation MRO. handles the airworthiness of aircraft by ensuring that maintenance procedures are followed, finding the appropriate parts, and improving logistical controls. Ramco Aviation Suite is a good example of a product..

Benefits of Maintenance Management Software

Businesses may wonder why they should spend money on software that only serves to alert them when repairs are necessary. However, maintenance management software can make your firm more profitable than ever while preventing a loss of clients. The following are some of the major advantages of maintenance management software:

Avoid Downtime and Improve Efficiency

Preventive maintenance methods done correctly will keep your assets operating at peak performance with little downtime. This implies that your assets will continue to produce income for you and the business. For jobs requiring preventative maintenance, a maintenance management software will automatically create work orders, doing so without the need for a human to accurately clock and submit work orders. Instead, these proactive activities automatically create maintenance jobs for your personnel to complete off-peak hours, ensuring that your equipment are ready to work when you need them.

Save On Future Expenses

Assets will age more quickly and become abused if suitable maintenance features are not implemented. As a result, machinery and equipment run the danger of malfunctioning more frequently and breaking down more quickly. Predictive maintenance can aid in identifying issues before they arise. Additionally, it will save labor costs that can be incurred if a machine breaks down.

 

Early and frequent detection of equipment flaws will reduce the need for asset turnover and the labor expenses associated with maintenance. Businesses that make significant financial investments in their key assets will want to keep them operating for as long as feasible. Spending money today can occasionally result in significant savings down the road.

Keep Customers and Employees Happy

When purchases are delivered on time, customers are delighted and want to do business with the same firms again and again. You can regularly manufacture high-quality items that your customers will love if you maintain your assets and equipment in a manageable and serviceable condition. This will prevent delays brought on by unplanned machine downtime.

 

Employees appreciate being able to complete non-routine jobs like maintenance throughout the workday without interruption. It may be as easy as a warehouse air conditioner that isn’t working properly. Maintaining the functionality of your facilities helps keep your personnel concentrated on production and driving the company’s goals forward while avoiding the need for unnecessary maintenance.

CMMS Software vs Maintenance Management Software – What’s The Difference?

Which software does your company need—maintenance management software or computerized maintenance management software (CMMS)? What makes the two different from one another? Is the only significant difference in maintenance management software the phrase “computerized”?

 

You will receive the identical functions from both CMMS and maintenance management software, to put it briefly. In order to assist you extend the life of your assets, CMMS aims to give you maintenance management skills including preventative and predictive features. You may produce repair orders, keep track of your inventory of replacement components, schedule preventative maintenance, and keep asset histories using either type of software.

Enterprise asset management software, sometimes known as EAM software, is another form of related software. For enterprise-level firms wishing to undertake global maintenance programs, this kind of solution was developed as a sort of CMMS software. Since assets are typically tracked across numerous departments and locations, EAM software is different and will have a far greater impact on your business’s manufacturing process, purchasing of goods, and even human resources due to how it may affect staff.

Pricing Guide for Maintenance Management Software

Software for maintenance management will cost between $29 and $70 per user per month. For less than three people, this pricing range will provide you an entry-level system. Work order management, preventative maintenance, asset management, document management, and reporting are frequently included features in these entry-level alternatives. These systems’ onboarding expenses will vary based on your provider and the quantity of services required, but they typically range from $600 to $2,500 all at once.

 

Companies that need more sophisticated features like interactive floor layouts, barcode scanning, KPI dashboards, and maintenance request portals should expect to pay up to $400 per user each month, with onboarding fees of several thousand dollars. These mid-level and business systems are capable of supporting a greater number of users.

Most maintenance management software is web-based and marketed as a subscription (SaaS). With the aid of mobile apps, these possibilities offer versatility for smartphone mobile devices. There are a few products that can be sold on-site for just a single purchase price.